Terms & Conditions

The contract for the confirmation of booking of facilities at Anglo-Chinese School (Independent) (hereinafter “School”) is valid till the end of your event or 31 December 2024, whichever is earlier. For renewal of usage beyond this period, please contact venue@acsindep.edu.sg for the latest rates and Terms & Conditions.

LIABILITY/INDEMNITY OF HIRER

1. Hirer shall indemnify and keep indemnified the School against all claims, costs, proceedings or actions whatsoever arising out of or in connection with any damage to property or injury to life arising from the use of the rented facilities. 

2. Hirer shall not use the rented facilities for any other purpose or the adjoining areas for any purpose without the prior written approval from School. 

3. Hirer may not sublet or assign this lease for all or any part of the premises without prior written consent by the School. 

4. Hirer shall ensure that no greenery, infrastructure, furniture, or equipment is damaged and to make good if any form of damage is done. 

5. The School reserves the right to seek compensation for damages due to improper use of the venue and equipment within.

6. Hirer shall ensure that 

a) no tying of banners and buntings, etc to trees and/or shrubs is carried out.

b) no  adhesives,  adhesive  tape  of  any  material  or  markings  may  be  applied  on  any infrastructure, furniture, or equipment. 

7. The Hirer must properly manage the event, participants, set-up and dismantling to ensure that the event does not affect School activities. 

8. The Hirer should ensure that all School regulations on traffic and parking are strictly observed. The School retains the right to wheel-clamp vehicles which have been parked illegally. 

9. The Hirer shall ensure that there must be no dumping and that all litter are properly disposed of to the full satisfaction of the School. 

10. Hirers must take out their own Public Liability insurance of at least S$1,000,000 for the School’s premises. The policy shall include “Anglo-Chinese School (Independent)” as an additional insured with a cross liability clause and waiver of subrogation. 

SAFETY 

11. The Hirer shall not erect any structures beyond what the School has approved of and ensure that electrical cables are not exposed and do not pose a danger to the public. 

12. All exit signs, means of exit and passageway are to be kept clear and unblocked at all times. The hirer shall not place any equipment, furniture or any forms of obstruction, restricting access or interfering with any fire appliances. 

13. The Hirer shall comply with all the requirements of the Fire Safety and Shelter Department, National Environment Agency, Land Transport Authority, National Parks Board, Singapore Tourism Board, Building & Construction Authority, Singapore Police Force and other relevant authorities. 

14. The Hirers shall ensure that all outdoor activities are to cease at the various venues when the lightning alert is activated. Activities may resume only when the alert has been deactivated. Failure to do so may lead to cessation of the hirer’s use of the School’s facilities. 

15. The Hirer shall ensure that pedestrian movement is not obstructed. 

16. The Hirer shall, at its own expense ensure that the temporary structures are in good condition at all times.

 RESPONSIBILITIES 

17. All Hirers shall assign an individual to be posted in the vicinity of the security guard post before the commencement of usage, to ensure that only authorised participants are entering the School for their event. 

18. All individuals entering the School for usage of facilities must be prepared to carry a form of identification as proof that they are authorised to enter the school to use its facilities. This can include an email or a pass by the hirer to certify that the person is part of the hirer’s organisation. 

19. All events must cater time for setup and/or teardown and the process must be done within the time slot booked. Hirers will be subjected to additional charges should setup and/or teardown process is carried outside of the time slot booked. 

20. All rentals are for usage only by the Hirer’s organisation. The School must be informed if there are external parties who will be entering the premises for combined training, competition, participation or for any other reason. This will be subject to the School’s approval. 

21. All equipment borrowed from the School must be returned in the same condition it was lent and returned to its original position. Cleaning fees will be levied for the breach of it. 

22. The School does not provide any in-house catering. Hirers may arrange for your own caterer. All catering setup must be done within a designated area approved by the School. Hirers are to ensure that their caterers provide adequate trash holders and that all food waste are to be disposed of at an external site. Cleaning fees will be levied for any leftover food in the halls. 

23. Food and drinks are not allowed inside multi-purpose halls, auditoriums, rooms and theatres. Consumption of food and beverages must be within designated area approved by the School. Smoking and consumption of alcohol is strictly prohibited within the School. 

24. All events on the School’s premises should maintain an acceptable noise level for the activities planned, to minimise disruption to the Boarding School occupants as well as the neighborhood around the School. Should any complaints be received, these will be directed to the hirer. 

25. All parties should vacate the School premises at the end of the booked slot for the respective facilities. The School reserves the right to impose additional charges for any protracted use of any of its facilities and/or School grounds beyond the booked slot.

PAYMENT 

26. The School reserves the right to amend the charges for facilities at any given time. However, the Fee Estimate payable by the Hirer shall be the price applicable at the time of booking. 

27. The School reserves the right to request a deposit of 20% of the fee payable from the Hirer in order to confirm the booking. The School reserves the right to retain 50% of the deposit if the booking is cancelled 90 days or less before the commencement of the hire. 

28. The payment of 20% deposit must accompany the signed quotation for the booking to be considered confirmed. 

29. The invoice for the remaining payment must be paid before the event date for ad-hoc single bookings. For recurring weekly bookings, the invoicing will be done at the end of every month.

PARKING 

30. Parking within the School compound is provided at the discretion of the School. Parking lots marked in red are reserved for season parking vehicles. Non season parking vehicles may use the carpark lots marked in white. In the event that the carpark is full or unavailable, the School security will refuse vehicle entry into School. Drivers can park at the nearest public carpark opposite the School.

 CONTRACT (THIRD PARTY) 

31. Any person who is not a party to the Agreement, whether or not any benefit is conferred or purported to be conferred on him directly or indirectly, has no right to enforce any term of the Agreement.

 OTHERS 

32. Any circumstance beyond the control of a party, which delays, interrupts, or prevents the Event, shall be deemed to be an event of “Force Majeure”. Such circumstances shall include but are not limited to breach of the peace, epidemic, flood, fire, explosion, lightning, storm, sabotage, power failure not due to either party’s fault, act of God, strike, picketing, lock-out and act of government authority. 

33. Should the Event not be held due to an event of Force Majeure, the School shall not be in default and the Hirer shall not be entitled to any refund, compensation, damages or any other recourse against the School therefore. 

34. The School reserves the right to amend or revise any or all of these Terms and Conditions from time to time without any prior notice and the Hirer hereby agrees to abide by and comply with any such revised Terms and Conditions applicable at the relevant time. 

35. Notwithstanding that the booking has been confirmed, the School may, in its absolute discretion, cancel the booking at any given time. Any prepaid rental would be refunded and the School shall have no responsibility for any claims for any loss suffered by the Hirer, their contractors, their client or any member of the group as a result of the cancellation or abandonment of event whether the cancellation or abandonment has been at the instance of the Hirer or the School. 

36. The School reserves the right to refuse the use of the Facilities in the event of any breach of the terms and conditions herein. No request for refund of prepaid rental will be entertained in such circumstances.